AI Talk - Mentorship program automation with n8n
Running a programme with 30+ mentors and 300+ mentees means a lot of manual work -- signup processing, progress tracking, badge generation, status reporting. This session shows how we're automating all of it with n8n.
But this isn't a typical presentation. Ady is teaching two members of the Product Mentoring Programme organising team -- Ioana Simtion and Diana Bobocu -- how to build these automations, live. You'll learn alongside them.
What We'll Cover
Workflow 1: Mentor Signup Automation
Capturing mentor form submissions via webhook into Google Sheets
Scheduled Slack reports -- morning and midday pulse updates for the organising team
Workflow 2: Mentee Signup Automation
Same pattern for mentees, plus WhatsApp stats reports broken down by track
How to adapt a workflow when the data shape changes
Workflow 3: Mentee Badge Generator
Form submission triggers a personalised badge (via RenderForm API)
Automatic email delivery to the mentee
Upload to Google Drive for the organising team
Audit logging and daily Slack summary reports
Open Discussion
Your questions about n8n, automation patterns, or operational workflows
You'll Leave With
A clear picture of how n8n connects tools like QuestionScouts, Google Sheets, Slack, Gmail, and Google Drive into automated workflows
Three real workflow patterns you can adapt for your own programmes or operations
An understanding of what's realistic to automate without writing code
Seeing the actual learning process -- not a polished demo, but someone learning to build
Who Should Come
Community and programme organisers doing manual operational work
People curious about no-code automation but unsure where to start
Anyone running repetitive workflows across spreadsheets, messaging apps, and email
Product people who want to see n8n in action on a real use case
Your Hosts
Ady Rugina -- 20+ years of international product experience at companies like eBay, Orange, and Just Eat Takeaway, Mentor and part of the organising team at Product Makers Romania.
Ioana Simtion -- Head of Product at AirportLabs, with 10+ years in tech across aviation, insurance, and travel. Mentor and part of the organising team at Product Makers Romania.
Diana Bobocu -- UX Designer & Researcher based in Reykjavik, with a background spanning UX, marketing, and communications at companies including Orange and the University of Iceland. Part of the organising team at Product Makers Romania.