Sumday Workshop: Victorian Councils Collaborative Engagement
There's a real opportunity to use AI in procurement but the question is where to start with limited resources.
By working on this together we can share learnings and save costs, rather than experimenting in silos.
Agenda
1. Welcome and shared pain points (15 min)
What we've heard: Sumday to share the most common use cases from all council demos to date (tenders, intake/self serve and contract management).
Quick round: prioritisation - does everyone agree these use cases would deliver the strongest value for their council?
2. Capturing shared value as a group: Example (25 min)
Step through the tender workflow for one council (previously set up for the demo purpose)
Note if you have variations to that process - what do you do differently? Sumday to explain how that is managed.
Live walkthrough of the agent handling a real workflow: RFP, drafting, evaluation support and how it would vary by council but take the shared learnings
Noting what has to be true for this to work as intended in your council - change management, customisations, performance
3. Measuring value - the business case (20 min)
Time saved, risk reduced: defining success - step through what success looks like and how it is measured
Discuss any concerns with extracting promised value
The business case fundamentals
4. Discussion and next steps (20 min)
Open floor for questions
Proposed approach to year 1
What each council takes away to discuss internally
How learnings can be shared across other councils as you start to lead in experience with AI in procurement