​Automate Your Intake & Follow-Up with your own AI Agent (Hands-On with n8n, beginner friendly)

​Every day, small business owners, coaches, freelancers, and community builders are spending hours doing something that AI can handle in seconds: reading form submissions and writing back. A new client inquiry. An event sign-up. A collaboration request. A membership application. Each one gets a manual reply. Or worse, it waits.

​In 2026, 74% of customers expect 24/7 availability, and businesses using AI automation report saving more than 20 hours per month. The gap between businesses that respond instantly and personally and those that don't is becoming the gap between growing and stalling.

​This workshop teaches you to close that gap. You will build a Response Agent from scratch using n8n, Google Forms, and OpenAI. The agent reads what someone submits, understands what they need, and immediately sends them a personalised email in your tone of voice, with a link to the right page on your website, the relevant PDF or resource, and a booking link if you have one. All within seconds of them pressing submit. No developer. No code. Just you and a laptop.

​What the agent does: Reads form submissions, understands intent, sends a personalised reply, routes to the right website page, delivers the right materials, logs everything. And you can customize the process and much as you want!

​Who this is built for:

• ​Coaches and consultants: new client intake replies with your service page and booking link

• ​Workshop and event hosts: sign-up confirmation with the right prep materials based on experience level

• ​Freelancers: quote request acknowledgement with your portfolio and process PDF

• ​Community builders: membership interest reply with the right onboarding info per interest area

• ​Practitioners and clinics: patient or client intake with relevant information sheet and next steps

• ​Small product businesses: wholesale or stockist inquiry with your rate card and terms PDF

• ​Educators: course interest form reply with the right syllabus or taster content

• ​Anyone with a contact form: intelligent first response that feels personal, not automated

​What you need:

• ​A laptop with Chrome or Firefox

• ​A Google account, you may consider creating a throw-away gmail account

• ​No coding experience :)
  

​​Facilitator/Speaker Bio:

​​Rafaela Buena is a Creative AI Integrator who helps individuals and teams navigate the fast-moving world of artificial intelligence with clarity, creativity, and confidence. She focuses on translating complex concepts like agentic AI into practical, human-centered applications that people can actually use.

As the founder of Gut Goddess (mygutgoddess.com/about), Rafaela experiments daily with AI systems, tools, and workflows — increasingly focusing on how to design simple agents that support real-life needs. She turns these explorations into accessible frameworks, hands-on sessions, and live Labs that empower people to move from passive users to active builders.

With a background in communications, facilitation, and community-building, Rafaela creates spaces where technology feels approachable, experimentation is encouraged, and learning happens collectively.

Through her workshops and AI Labs, she helps people not only understand AI — but start shaping how it works for them.

Her mission remains simple:
to make AI less overwhelming and more empowering for everyone.

Connect on LinkedIn: https://www.linkedin.com/in/rafaela-buena/
Website: https://www.rafaela-buena.nl/
Find out about Gut Goddess: https://www.mygutgoddess.com/about